Application Procedures for Reimbursement of Fund

l      Application for reimbursement of fund must be submitted within one year from the date of commencement of the training course for which subsides are sought. Funds will be reimbursed only for employees who have attained the requisite benchmarks.

l      Applicants should submit all the required documents as listed in the written notification on approval for earmarking of fund to OWEC in their application for reimbursement. These documents would normally include-

Originals of -

-          Declaration Letter for Application for Reimbursement of Fund; and

-          Receipt(s) of tuition fee and examination fee(s) (The name of payer on the receipt(s) must be the same as the company name shown on the application form); AND 

Photocopies of -

-          Documentary proof of individual employees' successful completion of the course (e.g. certificate of award, certificate of attendance, certificate of successful completion, or a letter from course provider certifying that the employees have successfully completed the course, etc.) (The company name on the documentary proof must be the same as that shown on the application form); and

-          Result slip(s) or certificate(s) of the examination(s) showing individual employees' attainment(s) of the relevant Hong Kong Workplace English spoken/written Benchmark(s). 

Late applications will NOT be accepted. 

l      Subject to the clarity and sufficiency of information/documents provided, as well as the fulfillment of any other requirements on reimbursement, a written notification on the approval of reimbursement of fund will be issued to the applying company informing it that a specific amount of grants will be reimbursed for the application. Actual reimbursement will normally be made within ten weeks upon receipt of complete information and all required documents.

l      More time will be needed in the processing of reimbursement applications with incomplete or unclear information or missing supporting document(s), in which case the applicant will be contacted by us for clarification or submission of further information.

l      Please contact the Funding Scheme at the enquiry hotline 2186-8800 if no written notification is received within the timeframe specified above.